What challenges PDFML helps to solve?

We believe an immediate need exists for the companies to employ a simple cost effective and easy alternative that allows the general public to file or complete the forms electronically via the internet.

Binary Tech Systems PDFML solution answers this need. Our solution is purely HTML-based, the fill-in forms can be accessed by any browser (i.e., Firefox, I.E., Safari, Chrome, Opera, etc.) and any hand-held device (i.e., iPhone, iPad, Android, Kindle, Nook, etc.). PDFML is a true zero-footprint solution unlike other products that require additional software, proprietary readers or viewer to be installed like the most current Acrobat reader for instance. if your staff possess skills in HTML and .Net then there will be no need for training in order for them to make use of the solution or data.

Here are the solutions to the additional known online electronic filing issues:

Issue: Companies simply want access to the data, without combing through forms in different formats.

Solution: PDFML excels in data capture. Organizations have complete access to all the information entered in the form. Collect all data or just certain fields to be used as metadata of easy and fast retrieval. All field data is available and can easily be retained in a sotrage such as database.

Issue: Forms can be very intimidating and sometimes troublesome for users to fill out. Providing the necessary information may not be straight forward.

Solution: With PDFML, help and instructions are a click away. Easy to read directions can be displayed to the side of the form and can be designed to be context-sensitive correlating to each individual field. Instructions and guidance can even be available via short video and audio files. This ability to interact with the community is invaluable to providing the best possible online experience and will be very persuasive is getting the public to move to online forms rather than paper forms that are experience to process and store.

Issue: The current electronic document filing solution and process is limiting to the users. It requires users to download a PDF, file it manually (sending by e-mail or another mechanism), limits the type of device and browser they can use to electronically file, and may require them to download additional software or a different version of existing software.

Solution: Binary Tech systems PDFML solution is to provide users with a flexible, easy, HTML-based electronic filing experience, while providing you with the submitted data in the desired PDF format. With PDFML, complete control is at your fingertips and is only limited by your imaginations.

Issue: Currently users have to download, fill and re-upload PDF forms. Solution: PDFML is a complete online solution. Among other issues, an offline solution limits the control of data validation in form fields and therefore users can input whatever they want. An offline solution diminishes the user experience and does not lend itself to a user friendly interface because dropdowns and other controls cannot be populated by database tables or other data sources.

Issue: One of the biggest disadvantages of an offline solution where forms are downloaded is the creation of a form-version nightmare. Inevitably, forms will change over time requiring new or additional information.

Solution: Our solution makes any updates to forms and data “real-time” and transparent to users so that the users have access to the most up-to-date form. Furthermore, IT maintenance is simple and straight forward. The Forms reside in one place alleviating the hassle of trying to maintain and keep track of many forms in various locations with the tremendous advantage of sharing code between forms. For example, update one data source and all forms are updated.

Issue: The current electronic filing process does not provide a way to assist the user with helpful information to make completing the form easier, or to ensure that the information entered is correct. For example, if a user types a county name, municipalities within that county are not provided without writing a lot of scripts. Data cannot be validated real-time for authenticated/registered users, or dates in the past could be entered for a future event.

Solution: Our solution provides the ability to interact with the user, providing helpful feedback, guidance or messages to assist them as they fill out the form. Username/Password or Registration/pin could be verified online with a few lines of customized code.

Issue: Online Form filing is restricted to certain browsers only.

Solution: Because our solution is purely HTML-based, it will work on any popular browser and is not limited to IE, Firefox, Safari, Chrome, Opera etc. This would seamlessly work with browsers on multiple operating systems (like Windows, Mac, Linux) and handheld smart devices such as iPhone and Android devices.

Issue: Users sometimes files an outdated form and submit it.

Solution: Our solution facilitates any update to forms and data real-time and transparent to users so that the form is always up-to-date during filing. Issue: The current solution requires a particular version of the Acrobat Reader to be installed on the user’s computer. Solution: Our solution is HTML-based and it requires no additional software on the user’s computer or device.

Has this solution implemented anywhere?

We have successfully implemented the solution with New Jersey Election Commission. Here is an example.

https://wwwnet1.state.nj.us/lpd/elec/sforms/sform_a1.aspx

Although our solution is relatively new, its basic underpinning is not. HTML, XML, PDF and the .NET framework are well established and recognized foundations in the computing industry. Binary Tech Systems simply saw a need in the marketplace for a simple cost effective and long-term web-based solution for fill-in forms and electronic filing. A solution that large, as well as, small agencies can implement quickly with all the advantaging of a non-proprietary and extremely configurable and robust system.